You'd think active-vs-zombie needs a manager poll — Tycoon Agent reads the SSO logs, API call counts, and deploy pipelines instead.
The short answer
Tycoon Agent audits vendor usage by joining three data sets: every invoice paid in the last 90 days (Brex + QuickBooks), every login event in your identity provider (Okta or Google Workspace), and every API call or deploy event tied to that vendor's keys (Datadog, GitHub Actions, Vercel). For each vendor she scores active/inactive based on logged usage, names the actual humans using it, and surfaces the gap between paid seats and active seats. Bonus pass: vendors with no SSO, no API trace, and no human owner — usually the first kill list. Output is a Lark table sorted by waste size, with each row showing paid cost, active users, last-real-use timestamp, and a one-line recommendation. You learn which $2k/mo tool has 3 logins this quarter and which $89/mo tool is load-bearing for 40 people.
How Tycoon Agent actually does it
- Pull invoice + cost truth
90 days of Brex + QuickBooks vendor charges, normalize to monthly, group by category.
BrexQuickBooks
- Pull usage truth from identity
Okta or Google Workspace SSO event logs — last login per user per app, active-seat count.
OktaGoogle Workspace
- Pull machine-usage truth
API call counts (Datadog), deploy events (GitHub Actions, Vercel), webhook activity for tools without SSO.
DatadogGitHubVercel
- Score active vs zombie
Vendor is Active if ≥1 login OR ≥1 API call in last 30 days. Otherwise Zombie. Edge case: "infrastructure" tools (Cloudflare, AWS) auto-mark Active.
Notion
- Lark table + owner pings
Sorted-by-waste table to Lark. For tools with no SSO and unknown owner, ping #ops in Slack: "Whose tool is X?"
LarkSlack
What it looks like in chat
YouAudit which vendors we're actually using. Show me zombies.
Tycoon AgentCross-checked 67 vendors against Okta + Datadog. Verdict: **Zombies (cancel, $4,920/mo):** • Pendo — 0 logins in 84 days. Replaced by PostHog last quarter, never canceled. • Mode Analytics — 1 login from Sarah on Feb 3, then nothing. $1,200/mo. • Clearbit Reveal — 0 API calls in 60 days. Sales ops moved to Apollo. • Sentry Pro tier — using free tier features only, downgrade saves $89/mo. • 5 more, full table linked. **Overbought ($1,640/mo savings):** • Linear: 35 paid, 18 active in last 30 days. • Figma: 28 paid, 9 active editors (rest are viewers — move them to free tier). • 1Password: 24 seats, 11 logins last 30 days. **Mystery (3 vendors, no owner, no SSO):** • "Plot.io" $99/mo — pinged #ops to identify owner. 5-day deadline. Total verified savings: **$6,560/mo = $78k/year**. Want me to draft the cancellations?
What you get back
A Lark table of every paid vendor with active users / last-use timestamp / monthly cost / Active or Zombie verdict, plus auto-pinged owner inquiries for any unknown SaaS.
Cadence: Quarterly, plus on-demand before any board update or budget review.