What if some subscriptions are paid via personal card and reimbursed?

Connect Expensify or Ramp expense reports and Tycoon Agent parses those too. Personal-card subscriptions are usually the dirtiest pocket — first audit typically finds 3-5 zombie subs hiding there. Without expense data she'll flag the gap and ask you to upload a CSV.

How does she handle annual contracts?

She amortizes annual to monthly for the savings math, but flags the actual cancellation deadline based on contract terms. If you can't cancel until November, the recommendation becomes "don't auto-renew" with a Google Calendar reminder for October 1.

What if a tool has no SSO and we can't measure usage?

She flags it as "manual check" and pings the declared owner in Slack: "Are you still using $TOOL? Reply yes/no/downgrade." Owner has 5 days to respond — silence = recommendation defaults to cancel. Keeps the audit moving.

Will she actually cancel things or just suggest?

Suggest only. She drafts the email, you click send. Tycoon Agent never moves money or terminates contracts on her own — your sign-off is required for every cancellation. The same applies to negotiations.

Ask Tycoon Agent: Audit all SaaS subscriptions

You'd think this needs a finance ops hire — Tycoon Agent reconciles 142 charges from 6 cards in under an hour and ships a kill list.

The short answer

Tycoon Agent audits every SaaS subscription by pulling 90 days of card transactions from Brex and your bank, matching them to Stripe customer records, and clustering by vendor. For each tool she gathers: monthly cost, annual cost, last-used date (cross-referenced with SSO logs in Okta or Google Workspace), declared owner, and contract auto-renewal date. Then she flags four categories — duplicates (you have both Notion and Coda for docs), zombies (paid but zero seats logged in 60 days), overbought (paid for 50 seats, using 12), and unloved (low usage + low business criticality). The output is a sorted Lark table with cancel/downgrade recommendations and projected monthly savings. You sign off, she drafts cancellation emails to the vendors. Most teams find $4k-$15k/mo in waste on first run.

How Tycoon Agent actually does it

Pull all recurring charges
Brex + bank statement parsing for last 90 days, deduplicate by merchant name, separate one-off from recurring.
BrexQuickBooks
Cross-reference usage
Match each tool to SSO logs (Okta/Google Workspace) for last-login + active-seat count. Flag tools with no SSO as manual-check.
OktaGoogle Workspace
Identify duplicates + zombies
Cluster by category (docs, comms, design, etc.) to surface duplicates. Flag any tool with 0 logins in 60 days as zombie.
Notion
Calculate savings + draft cancellations
Total monthly + annual savings if recommendations adopted. Pre-draft cancellation emails citing contract terms.
NotionGmail
Set renewal calendar
Add Google Calendar reminders 30 days before each auto-renewal so nothing renews silently again.
Google Calendar

What it looks like in chat

YouAudit all our SaaS subscriptions. We're bleeding money.

Tycoon AgentPulled 142 charges across Brex and Mercury. Here's the verdict: **Cancel ($6,840/mo savings):** • Coda — duplicate with Notion, 0 logins in 47 days. Owner: nobody. • Webflow Pro — site moved to Vercel 4 months ago. Still billing $39/mo. • Loom Business x12 seats — 4 active users. Downgrade to 5 seats saves $560/mo. • Zapier Team — replaced by your internal n8n. $599/mo, owner says "oh right." • 8 more zombies, full table in the doc. **Downgrade ($1,200/mo savings):** • Figma — 38 seats paid, 14 active. Drop to 20. • Linear — Plus tier features unused, drop to Standard. **Total: $8,040/mo = $96k/year.** I've drafted cancellation emails for 8 vendors. Want me to send after you sign off?

What you get back

A sorted Lark table of every SaaS charge with owner / last-use / monthly cost / recommendation, plus pre-drafted cancellation emails for sign-off and Google Calendar reminders for every upcoming renewal.

Cadence: Quarterly, plus on-demand.

Audit all SaaS subscriptions