Hire your AI executive assistant
Calendar, inbox, travel, expenses — run by chat in your voice.
Your AI Executive Assistant handles the logistics that consume the founder week: scheduling, inbox triage, travel booking, expense reports, recurring reminders. Drafts replies in your voice. Protects the two hours of deep work you never get on Tuesday mornings. The unglamorous, essential layer of not being buried.
What your AI Executive Assistant does
Workflows on autopilot
Without vs With a AI Executive Assistant
- —Inbox hits 400 unread by Thursday and you declare email bankruptcy
- —You book your own flights at 1am and pay twice what you should
- —Expense reports are a Saturday afternoon three months late
- —A human EA costs $70-120K/year and a lot of onboarding
- —You forget your mother's birthday again
- ✓Inbox at 20 most mornings; drafts ready, noise archived
- ✓Travel booked within budget with your preferences respected
- ✓Receipts filed within 48 hours, every time
- ✓AI EA is productive on day one at a fraction of the cost
- ✓Reminder 7 days out with a draft note for your approval
A day in the life of your AI Executive Assistant
Tools your AI Executive Assistant uses
Frequently asked questions
Can it actually reply in my voice?
With setup, yes. The AI Executive Assistant reads 100-200 of your past emails to learn your sentence rhythm, your preferred greetings and sign-offs, how formal you go with different audiences, and the specific phrases you use. Every draft lands in your drafts folder for review before send. First week you'll edit 40%, second week 15%, by month two you'll send most drafts as-is. For sensitive emails (legal, personnel, founder-level relationships) it drafts but defaults to your approval. The goal is not indistinguishable — it's 'good enough you'd ship it, with 1-minute review'.
How does it handle confidential email?
Role-scoped access. You choose which labels, senders, and folders the AI sees. Standard setup excludes: financial statements, legal threads, board communications, personal therapy. Included: everything else in the main inbox. The AI processes email entirely within your Gmail/Outlook permissions — nothing is stored externally longer than needed to draft a reply. For extra-sensitive threads you can mark as 'founder-only' and the EA will skip them entirely, treating them as if they don't exist for scheduling purposes.
What about phone calls and text messages?
Voice and SMS are harder than email and the AI EA is more limited there. It can transcribe voicemails and flag urgency, schedule call-backs, and send template text replies (running late, confirming pickup). It can't answer live phone calls or handle nuanced SMS threads. Most founders keep a real phone number that only close contacts have, route business calls to voicemail, and let the EA manage the rest asynchronously. This was true before AI and is still true now.
Can it negotiate logistics with third parties?
Yes, within bounded preferences. Booking a dinner reservation, confirming a speaking slot, negotiating a better rate at a hotel, rescheduling with another EA — all routine. What it does not do: negotiate terms on commercial contracts, agree to speaking fees, or commit you to events without your explicit approval. The line is: mechanics yes, substantive commitments no. This mirrors how a great human EA operates, and founders report the AI actually pushes back more reliably on intrusive scheduling asks than their prior humans did.
Do I still need a human EA if I have an AI one?
For most founders running companies under 50 people, no. The AI EA handles 90% of what a human EA handled and runs 24/7. Where humans still add value: in-person logistics (office visits, physical events, couriers), high-stakes relationship management (specific investors or customers where the human EA has become the known voice), and the rare situations that require real-time judgment under pressure. For founders who value those, a part-time human EA at 10-15 hours a week paired with the AI runs full-time covers it. The cost structure is roughly 25% of what a full-time human EA would be, with better coverage.
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