Vendor onboarding, expense reports, reconciliation, scheduling — all running without you.
Replace the entire back-office ops function — vendor management, expense processing, reconciliation, contract tracking, scheduling, internal reporting — with an AI team that runs on a daily heartbeat. Target: founder spends under 30 minutes/day on operations, down from 2-4 hours.
AI COO connects to your core systems: bank (Mercury/Brex/Ramp), accounting (QuickBooks/Wave), payments (Stripe), docs (Notion), calendar (Google/Cal.com), HR (Gusto/Deel). First 48 hours: ingest the last 90 days and produce a baseline report — uncategorized transactions, open vendor contracts, subscription sprawl, overdue invoices.
AI COO posts a morning ops brief each day: new transactions to categorize, incoming invoices, expiring contracts, renewal alerts, calendar conflicts, people/vendor follow-ups due. You acknowledge or delegate in one chat reply.
AI Bookkeeper auto-categorizes 90%+ of transactions with 99% accuracy, routes the ambiguous ones to you for 5-second approvals. AR: AI COO sends day 7 / 14 / 21 reminders automatically, escalates to you only at day 30. DSO typically drops 30-50%.
AI CFO emails you Monday morning: last week's P&L, burn rate, runway, top 3 variances from budget. Monthly investor-grade one-pager with numbers + 3 qualitative wins + 3 risks. You forward; nobody sees the draft version.
Clear answers about wallet credit, usage, subscriptions, and how Tycoon charges for work.
Judgment calls requiring human relationship management (firing a contractor, negotiating a major vendor discount, handling a sensitive customer escalation). Also: anything requiring physical presence (signing original documents, picking up mail). Everything digital and rules-based is fair game.
Pilot/Bench are monthly services at $300-$1500+/mo that do monthly closes. Upwork bookkeepers are $25-$75/hour. Tycoon's AI CFO + AI Bookkeeper run daily (not monthly) at $100-$300/mo usage cost. Tradeoff: Pilot gives you a named human accountant; Tycoon gives you continuous visibility. Many founders keep Pilot for year-end + use Tycoon for the daily cadence.
Start in supervised mode (AI drafts, you approve). Every transaction still has an audit trail and can be re-categorized. By month 2, error rate on common categories is 0.1-0.5% — lower than most human bookkeepers because AI doesn't lose attention. For edge cases (unusual vendor, first-time transaction type), it asks you instead of guessing.
Yes. AI CFO exports to QuickBooks Online / Xero / Wave in standard formats. Your CPA sees clean books with full audit trail. Most CPAs report faster turnaround and fewer clarifying emails vs clients doing books manually.
No. Tycoon writes into your systems of record (QuickBooks, Notion, etc.) — it doesn't hold your data. If you ever stop using it, all the categorizations, reports, and history stay in QuickBooks. The AI work is the workflow; the data belongs to you.